The importance of communication cannot be overlooked in the workplace. An organization consists of its employees who belong from various walks of life. Communication plays a vital role in all aspects of the organization.
Effective communication can help to foster a good working relationship within the organization, which can, in turn, improve the morale and efficiency of the employees.
Maintaining effective communication in the organization becomes a matter of concern for the management as in failing to do so it may result in dissatisfaction among the employees which can further have more dreadful consequences.
Here are some tips about how employees can have effective communication within the organization:
Have Clarity of Thoughts and to be a good Listener:
Before communicating the person should have a clear idea of what he actually wants the receiver to take from his message. He should know the objective of his message and, therefore, he should arrange his thoughts in proper order.
The sender should have a clear and uncluttered understanding of what he wants to convey to the receiver. In order to make the communication successful, the receiver has to listen carefully without holding any biased opinions.
Maintain Proper Tone and Language:
The tone plays a major role in effective communication. If the sender is unable to set a proper tone for his message then it can be highly misleading for the receiver ends to decode the actual meaning of the message.
Also, the language should be kept in mind. If the receiver is not familiar with the language of the sender then there is a gap in communication. Also, the words that are used in the workplace should not be disrespectful and should be framed logically.
To encourage employees to speak their minds clearly:
To have a communication friendly workplace the management should encourage the employees to speak up what they feel without having any fear of being judged by anyone. This will help the organization to have a clear and constant flow of communication and the management can have a proper idea of what is actually going on in the minds of the employees.
Any confusion or misleading thoughts can be directly clarified by the management as and when they appear.
Have a Face to Face Communication:
It is important to hold face to face communication with the employees in an organization on a regular basis. By doing so the manager can see the body language, voice changes and expressions of the employee and can have a better understanding of how the person thinks or feels.
Take Feedback from your Employees:
Feedback is a crucial point for effective communication. It can be a two-way process where the top management provides feedback to the employees about their work performance, and the employees also feel good at giving feedback with regards to how well the company’s policies are performing.
To hold effective and unbiased communication in the organization the following points can be kept in mind.
Effective communication is a vital tool for any organization.
It can be the difference between sealing a deal and missing out on a potential opportunity. Having constant communication can have a significant impact on productivity, employee satisfaction, and bottom-line of the organization.
Mayuri works as a Talent Sourcer for HR Monks. She came from Assam to explore the hustle of Kolkata and has quietly joined a mission to change lives. She has joined HR Monks and slowly transforming lives of career aspirants with the ethos of the HR Monks.
While she is not at work she loves cooking and chilling with friends. She is turning a new leaf in a new city.